Melp
Groups

Teams vs. Groups on Melp

Use Groups for speed and Teams for structure. Pick the right workspace for quick chats or long-term projects.

Teams vs GroupsCreate a GroupManage MembersAdmin Access

Teams vs. Groups on Melp

Melp gives you both Teams and Groups so you can move fast or work with more structure. Use the one that fits your workflow.

What is a Group?

Groups are simple, quick, and flexible. Perfect for informal conversations, instant catch-ups, or fast decision-making. Create a group in seconds and start chatting or calling immediately.

Best used for

  • Casual chats with colleagues, friends, or contacts
  • Brainstorming sessions for early ideas
  • Instant voice or video meetings
  • Quick alignment across team members or departments
  • Temporary conversations like event planning or announcements

Key features

  • Single chat screen for all conversations
  • Voice and video call support
  • No topics to set up
  • Add members quickly
  • Ideal for quick decisions and instant interactions
Example: Have a lightbulb moment for 2-3 teammates? Create a group, drop the idea, and get instant feedback.

What is a Team?

Teams are built for structure and long-term work. Each team is a workspace with multiple topics to keep workstreams organized across roles and stages.

Best used for

  • Structured projects with multiple deliverables
  • Cross-functional collaboration
  • Department-based workspaces
  • Organizing discussions by topic or task
  • File sharing, scheduled meetings, and focused teamwork

Key features

  • Multiple topics for organized conversations
  • Role assignment (Admin or Member)
  • Topic-specific files, notes, and chats
  • More control and permissions for admins
  • External collaborators can be added securely
  • Centralized space for everything related to your project
Example: Running a product launch? Create a Team and topics like Design Assets, Feature QA, and Go-to-Market Plan so everyone stays focused.

Feature comparison

FeatureTeamsGroups
PurposeLong-term project collaborationQuick, informal discussion
SetupStructured (requires a topic)Instant (no topic needed)
Chat organizationMultiple topicsSingle chat thread
PermissionsAdmins can manage members and settingsAll members have equal permissions
Use caseProduct teams, departments, client workspacesIdea sharing, quick syncs, casual chats
File sharingPer-topic organizationShared in one chat thread
Voice and video callsIntegrated into topicsAvailable instantly
External membersControlled and secureAdd easily with limited control
Ideal durationOngoingTemporary or ad hoc

Which one should you use?

If your goal is...Go with...
Quickly sharing an idea with a few peopleGroup
Running a short-term discussion or callGroup
Organizing a full project or campaignTeam
Keeping your team's conversations neat and searchableTeam
Collaborating across departmentsTeam
Brainstorming without structureGroup
Assigning responsibilities and managing permissionsTeam

At Melp, productivity starts with clarity and control. Use Groups for speed and Teams for structure.

How to create a group

Need a quick place to chat or meet? Start a group in seconds for fast conversations, sync-ups, or casual team chats.

Create from the Dashboard

  • From your Dashboard, click Create Group.
  • Add your group name and any optional details.
  • Select members from your contacts.
  • Hit Create and you are all set.

Step-by-step guide

  • Head to the left sidebar and open the Group tab.
  • Click the Create Group icon.
  • Fill in the group name, optional description or photo, and add members.
  • Click Add Members, type names or emails to invite, or select from the list.
  • Click Create to start chatting.

Quick tips: Groups are great for quick discussions and do not require topics.

Use them for instant calls, chats, or informal updates.

Add or remove members anytime if you are the group creator.

Pro tip: keep group names short and clear (for example, Design Team) and add a picture for quick recognition.

How to add or remove group members

Group admins control membership. As the creator you are the admin by default.

Add members

  • Open the Group tab.
  • Open the group and click the group name to open Group Details, then click Edit.
  • Type the name or email of the person you want to add or pick from your contact list.
  • Click Done to add them and notify instantly.

Remove members

  • Open the Group tab.
  • Open the group, click the group name to open Group Details, then click Edit.
  • Find the member, click the More icon, select Remove, and confirm.
  • Click Done to finish and remove them from the group.

Admin permissions: Only group admins can add or remove members, edit the group name, photo, or description, and manage roles.

Regularly review members so only the right people stay in the conversation.

Assigning or removing admin rights

Need a co-pilot to run the group? Promote someone to admin or remove admin rights in a few clicks. Only the group admin who created the group can assign or remove admin rights; co-admins cannot demote the main admin.

Make someone a Group Admin

  • Open the Group tab.
  • Open the group, click the group name to open Group Details, then click Edit.
  • Find the member, click the More icon, select Make Group Admin, and confirm.
  • Click Done and they now share admin access.

Remove admin rights

  • Open the Group tab.
  • Open the group, click the group name to open Group Details, then click Edit.
  • Find the admin, click the More icon, select Remove Group Admin, and confirm.
  • Click Done to set them back to a regular member.
  • Only the main group admin can assign or revoke admin access.
  • Admins can edit group details and manage members and roles.
  • Co-admins cannot demote the main admin.
Back to Help Center